How to Know If a Venue is Actually Right for You

Spoiler: It’s about more than just pretty views and Instagram pics.

Choosing a venue is kind of like choosing a life partner: if it looks good but doesn’t meet your needs long-term… you’ll end up frustrated and broke. 😅 Your venue sets the tone, defines the flow, and—let’s be honest—can take a massive chunk of your budget. So how do you really know if a venue is the one?

Here’s your no-fluff guide with red flags, must-asks, and real-couple wisdom from across Southern Africa.

💭 Step 1: Get Clear on Your Vibe First

Before you fall in love with a mountaintop or beachfront view, ask:

Do we want something elegant and classic, or rustic and relaxed?

Are we imagining an indoor candlelight ceremony or a bushveld sundowner moment?

Do we need a space that fits our roora/lobola rituals, multi-day festivities, or diaspora timelines?

📌 Pro Tip: Don’t let Pinterest choose your vibe. You do you—then find a venue that matches that.

🧩 Step 2: See if It Ticks the Practical Boxes

Looks matter—but logistics matter more. Ask yourself:

💸 Step 3: Compare the Real Cost (Not Just the Rental Price)

Some venues look affordable at first glance—but then you realise you’re paying for everything else on top. Others might seem expensive, but include valuable extras.

Real example:

Venue A is R18,000 but doesn’t include furniture, catering, or even power outlets (yes, really).

Venue B is R35,000 but includes tables, chairs, a sound system, an on-site coordinator, and free corkage.
➡️ Venue B might be the better deal!

📌 Hidden Costs to Watch Out For:

Cleaning fees

Generator hire

Security or staff charges

Day-before access fees

❤️ Real Couple Snapshots

🐘 Nadine & Kyle – Safari Chic in the Lowveld

They fell in love with a game lodge near Hoedspruit—but it was 4 hours from the nearest airport and guests had to book 4x4 transport. They loved the look, but logistics became a nightmare. Eventually, they picked a lodge just outside the Kruger gate with shuttle options and all-inclusive accommodation.

“It wasn’t as remote, but it was stress-free. Guests still saw wildlife and had hot showers. Win-win.”

🏙️ Tapiwa & Lauren – Jozi Rooftop with City Glam

They viewed a stunning rooftop space downtown Joburg, but it came with zero amenities—no lift access for older guests, limited parking, and no bathrooms on-site. They eventually found a slightly smaller venue with all-in packages and backup power.

“Our second choice turned out to be perfect. Fewer headaches, more fun.”

🔎 Final Check: Ask These 7 Questions Before Signing

What’s included in the hire fee?

How many weddings do you host per day?

Can we bring our own suppliers? Or are we locked in?

Is there secure parking or shuttle options?

Do you offer a Plan B for outdoor weddings?

What’s your backup plan for load shedding?

What are the payment terms and cancellation policy?

🧠 TL;DR – Signs a Venue Is Actually Right for You:

✅ Matches your vibe and vision

✅ Fits your budget without sneaky add-ons

✅ Makes guests feel comfy, not confused

✅ Allows you to use your dream vendors

✅ Gives you peace of mind, not panic